Food Vendor Application

Booth Information

Electricity

Please list ALL equipment that you will be bringing which requires elecrricity, and the number of amps which it requires. (ie. Blender-14amps, Grill-12amps...)

Menu Items

The Finger Lakes Music & Wine Festival must approve ALL food items. Only approved food items may be sold. Please list ALL menu items below.

Show Regulations/Rules

Booth Size: Standard booths are 10’wide x 10’deep unless otherwise noted. If you have special needs or sizes, please address with show management in advance. Vendors with special requirements or needs for different booth sizes are required to address such with show management in advance.

Booth Materials: All booth decorations must be fireproof to comply with fire regulations set forth by the City of Geneva and the State of New York.

Booth Staffing: Booth must be open and staffed at all times during festival hours. Only staff members with proper badges are to work booths. This is for your security!

Use of space: No part of vendors assigned booth space or product may extend into the aisle. No food vendor shall assign or sublet a portion of their assigned space to another vendor. Show management reserves the right to limit menu items.

Liability: Food vendor must carry general liability coverage as outlined in the festival contract. Neither Finger Lakes Music & Wine Festival nor CFM Entertainment Inc., any of its agents, representatives, or assignees will be responsible for the safety of the vendors’ exhibits and products from theft, damages by fire, water, vandalism, or other causes.

Security: Private Security will be onsite during the duration of the festival.

Labor: Exhibitors will be allowed to assemble and dismantle their booth space set-up on their own (no union regulations or charge are in effect at show).

Sound Level: Any devices that produce sound must be operated at a level that does not disturb other exhibitors.

Cancellation: In the event of a cancellation of exhibit space by the exhibitor, exhibition management shall retain cancellation fee, all amounts paid by the exhibitor (and those fees due from the exhibitor) to the time of cancellation. All cancellations must be in writing.

Conditions of Contract

Health Permits: All food vendors must have a valid NYS health permit on site at all times during the festival. A copy of your health permit must be submitted to CFM Entertainment a minimum of 14 days before the festival.

Contract Deadlines: All booth requests must be received 30 days prior to the beginning of the event. All deposits must be received before the application will be processed.

Payment: Deposits are due when submitting your contract. Final payments are due 14 business days prior to the event (8/03/12).

Insurance: All exhibitors must carry liability insurance, comprehensive insurance coverage including premises, operations, and contractual liability for personal injury, liability, and property damage. The Finger Lakes Music & Wine Festival, CFM Entertainment Inc. must be named as additional insured and a certificate must be submitted to CFM Entertainment Inc. no later than 14 days before the festival. You can email certificates to Anthony@cfmentgroup.com or mail hard copies to CFM Entertainment Inc., 204 Iroquois St., Webster NY, 14580.

Electrical Equipment: All operating electrical equipment used in the food vendor’s booth space must have State power authority approval.

Sales Tax: The vendor is responsible for payment of any and all taxes as a result of operation at the event.

Load In: Loading is located at the east end of the facility. Load in times: Thursday, August 16 11:00am to 7:00pm.

Booth take-down: Booth take-down is not to begin until the event concludes –10:00pm or Sunday morning starting at 9:00am.

Security: The Festival will arrange for law enforcement officers to be on site during the event. However, this in no way implies responsibility on the part of the festival for lost/stolen items.

Vendor Admission: Each standard (10’x20’) booth will receive 4 vendor passes. These passes must be picked up in person during event set-up.

Terms and Conditions

RELEASE I hereby release and forever discharge CFM Entertainment Inc., its representatives, agents, and assignees, the city of Geneva, all sponsoring organizations, and their directors, officers, employees, agents, and volunteers from any responsibility, personal liability, claims, loss, or damage arising out of or in conjunction with my application for participation in the Finger Lakes Music & Wine Festival. CFM will not be responsible for any injury sustained by exhibitors or guests while within space designation of exhibits. I will defend and indemnify sponsors and promoters of the Finger Lakes Music & Wine Festival from any and all claims, liabilities, expenses, damages, and penalties caused or incurred by wrongful acts of exhibitor, or exhibitor(s) agents or employees, including breach of FESTIVAL RULES. Further, I understand that I will store my products at my own risk without exception or limitation. I agree by all rules set forth in the FLMWF Application.

I agree to the terms and conditions above*
By checking this box you acknowledge that you were informed that you will need a valid permit and insurance to operate at the 2012 FLMWF*