Wine Vendor Application

Please explain any electrical requirements you may need.

Please list your wines and their prices here.This is required by New York State.

Show Regulations/Rules

Wine Garden: Wineries will be given booth space in the Wine Garden section of the Finger Lakes Music & Wine Festival. Festival goers, who are 21 years of age and over, will gain admittance to the Wine Garden for a fee of $15.00, in return, festival goers will receive a sampling glass and will be allowed to sample each participating wineries’ products. It is the responsibility of each winery to use discretion when serving an attendee, and not to over-serve anyone.

Wine Sampling: Wineries may not charge guests a fee for sampling wine.

Wine Sales: Wineries may sell their stock of wine on Friday, August 17th, 2012, and/or Saturday, August 18th, 2012. Each winery planning to sell wine at the festival is required to procure a Farm Market Permit from the New York State Department of Agriculture & Markets. A Farm Market permit allows you to sell wine made of at least 75% New York State grapes. Wine may only be sold in sealed containers for off-site consumption. Wine may not be sold by the glass.

Insurance: All exhibitors must carry liability insurance, comprehensive insurance coverage including premises, operations, and contractual liability for personal injury, liability, and property damage. The Finger Lakes Music & Wine Festival, CFM Entertainment Inc. must be named as additional insured and a certificate must be submitted to CFM Entertainment Inc. no later than 14 days before the festival. You can email certificates to Anthony@cfmentgroup.com or mail hard copies to CFM Entertainment Inc., 204 Iroquois St., Webster NY, 14580.

Decorating: Vendors are encouraged to personalize their booth space. Vendors shall not display any materials, decorations, etc. outside of the assigned space or in the aisles. All booth decorations must be fireproof and comply with fire regulations set forth by the City of Geneva and New York State.

Electric Power: Vendors are required to provide descriptions of any special power requirements needed for their specific exhibition space in writing, no later than 30 days prior to the festival. Vendors acknowledge that, although the Festival will make reasonable efforts, the Festival is not required to accommodate all special electrical power requests. Vendors are required to request electrical service if they intend to operate a cash register. An additional fee may apply for electrical support.

Products: Vendors are required to attach to their applications a list of all products, which Vendors intend to sell at the Festival and the price of each such item.

Water: Potable water is available on a limited basis. Please indicate your need for access to water on the application.

Booth Size: Standard booths are 10’x10’ unless otherwise noted. Vendors with special requirements or needs for different booth sizes are required to address such with show management in advance.

Booth Materials: All booth decorations must be fireproof to comply with fire regulations set forth by the City of Geneva and the State of New York.

Booth Staffing: Booth must be open and staffed at all times during show hours. Only staff members with proper badges are to work booths. This is for your security!

Use of space: No part of vendors assigned booth space or product may extend into the aisle. No exhibitor shall assign or sublet a portion of their assigned space to another exhibitor. Show management reserves the right to decline, limit, or prohibit an exhibit or part of an exhibit, which in its judgment is out of keeping with the character of the show.

Liability: Exhibitor must carry general liability coverage as outlined in the show contract. Neither Finger Lakes Music & Wine Festival nor CFM Entertainment Inc., any of its agents, representatives, or assignees will be responsible for the safety of the vendors’ exhibits and products from theft, damages by fire, water, vandalism, or other causes.

Licenses/Permits: Each Vendor is responsible for obtaining and maintaining all permits and other licenses required for participation in the Festival. A “Farm Market Status” will be in effect for the Festival, allowing you to sell (in sealed containers) as well as “taste” wine. Each vendor shall submit a no fee “Winery/Farm Winery Retail Permit Application” to the New State Liquor Authority, Division of Alcoholic Beverages Control, which certifies that you will be providing wines made of at least 75% New York State grapes.

Any vendor that is selling food at the Festival shall provide a copy of their current food permit from the New York State Department of Health on or prior to August 11, 2012.

Workers: Each vendor acknowledges and agrees that they are responsible for providing at their sole cost and expense, all labor for the set-up, maintenance, and service of the exhibition space throughout the duration of the Festival.

Parking: Vendor parking will be provided on site. Two Parking pass will be issued at the set-up gate.

Other Guideline: All raffles, drawings and give-a ways must be approved in advance and must comply with all applicable laws, rules regulations. NO peanuts in the shell or popcorn may be served. No apparel or packaged food products are to be sold by wineries unless the product bears winery’s logo.

Load In: Loading is located at the east end of the facility. Load in times: Thursday, August 16 11:00am to 7:00pm. If you’re not able to make the load in times; you must contact festival organizers 14 days before festival to make arrangements.

Booth take-down: Booth take-down is not to begin until the event concludes – 10:00pm or Sunday morning starting at 9:00am.

Security: Private security will be on-site during the duration of the festival. Festival workers will be checking proof of age at the entrance to the Wine Garden; however, wine vendors are responsible for ensuring that no person under the age of 21 be served wine samples or sold wine or other alcoholic products.

Labor: Exhibitors will be allowed to assemble and dismantle their booths on their own (no union regulations or charge are in effect at the festival).

Sound Level: Any devices that produce sound must be operated at a level that does not disturb other exhibitors.

Cancellation: In the event of a cancellation of exhibit space by the exhibitor, festival management shall retain cancellation fee, all amounts paid by the exhibitor (and those fees due from the exhibitor) to the time of cancellation. All cancellations must be in writing.

Security: The Festival will arrange for law enforcement officers to be on site during the event. However, this in no way implies responsibility on the part of the festival for lost/stolen items.

Vendor Admission: Each standard (10’x10’) booth will receive 4 vendor passes. These passes must be picked up in person during event set-up.

Terms and Conditions

RELEASE I hereby release and forever discharge CFM Entertainment Inc., its representatives, agents, and assignees, the city of Geneva, all sponsoring organizations, and their directors, officers, employees, agents, and volunteers from any responsibility, personal liability, claims, loss, or damage arising out of or in conjunction with my application for participation in the Finger Lakes Music & Wine Festival. . CFM will not be responsible for any injury sustained by exhibitors or guests while within space designation of exhibits. I will defend and indemnify sponsors and promoters of the Finger Lakes Music & Wine Festival from any and all claims, liabilities, expenses, damages, and penalties caused or incurred by wrongful acts of exhibitor, or exhibitor(s) agents or employees, including breach of FESTIVAL RULES. Further, I understand that I will store my products at my own risk without exception or limitation. I agree by all rules set forth in the FLMWF Application.

By checking this box you acknowledge that you were informed that you will need a valid permit and insurance to operate at the 2012 FLMWF*

By checking this box you agree to the terms and conditions above.*